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Memo 7 - Hosting requirements - October 27, 2013

ASIAN BIRD FAIR (ABF) Introduction & Hosting Criteria

The Asian Bird Fair (ABF) is an annual event created to highlight the different bird fairs in Asia, to promote the protection of birds and their habitats, encourage birdwatching and other ecotourism activities

The 6 founding organizations took turns in hosting the ABF starting with the Wild Bird Club of the Philippines (Davao, 2010), Chinese Wild Bird Federation (Tainan, 2011), Wild Bird Society of Thailand (Bangpoo, 2012). The Wild Bird Society of Taipei will be hosting this year (Taipei, 2013) to be followed by the Malaysian Nature Society (Langkawi, 2014) and Nature Society of Singapore (2015).

As the ABF is open for hosting starting 2016, listed below are the standard requirements.

Criteria for potential hosts

Interested organizations must fulfill the following requirements:

  1. Present a letter of intent to host the Asian Bird Fair at least two years prior to holding the bird fair. The letter must include proposed dates, venue, theme, bird species to be highlighted and draft schedule of activities. In addition, proof of support from local government/national government agencies would be appreciated.
  2. Attend at least one Asian Bird Fair prior to expressing interest to host and encouraged to attend the bird fairs of the founding organizations prior to hosting the ABF.
  3. Organize an ocular trip for representatives of the ABF ExeCom to festival venue 3-6 months before holding the ABF.
  4. Organize a 3-day official Asian Bird Fair starting with a Welcome Dinner on the eve of the bird fair, a 2-day bird fair and an ecotourism/cultural tour of the host city and/or its' environs on the third day.
  5. Invite the founding organizations namely, Chinese Wild Bird Federation, Bird Conservation Society of Thailand, Malaysian Nature Society, Nature Society of Singapore, Wild Bird Club of the Philippines, the Wild Bird Society of Taipei and the Asian Bird Fair Network. The Oriental Bird Club (United Kingdom), and other birdwatching societies in Asia as well as other conservation organizations in the host country should also be invited.
  6. Where possible, the host should sponsor at least 1 round air fare to invited organizations, giving priority to the ABF Network and/or its founding members (ABF Exec Council).
  7. Each of the organizations above should be provided a booth to promote their organizations and activities.
  8. Provide local transportation (airport to venue to airport), board, lodging and booth space for two delegates of the invited organizations for the duration of the Asian Bird Fair. Extra delegates to be charged accordingly.
  9. Partner with the local government of the host city to promote ecotourism potential such as cultural sites, crafts, cuisine, and where possible, partner with the national agencies concerning tourism, environment and education.
  10. Encourage local community participation ie volunteers, inviting schools.
  11. Attend and sponsor the Turnover Dinner during the preceding ABF to present the date, theme, logo, venue, proposed schedule and attractions of the host city
  12. Preference will be given to organizations with existing bird festivals/fairs.

Proposed Schedule

The schedule of events during the ABF should be as follows:

  • Eve of the bird fair
    1. Welcome Dinner
  • 1st Day of the bird fair
    1. Opening Ceremonies
    2. ABF Executive Council Meeting
    3. Fellowship Dinner
  • 2nd Day of the bird fair
    1. Dialogue with participating organizations
    2. Closing Ceremonies
    3. Turnover Dinner
  • 3rd Day
    1. Ecotour
    2. Farewell Lunch/Dinner on the last day.

Requirements for hosting

During the Asian Bird Fair, the host must do the following:

  1. Welcome Dinner to be hosted by the local government (ie city mayor or tourism department). Program must include acknowledgement of all participating organizations and exchange of token with the local government.
  2. On the afternoon of the 1st day of the bird fair, to host a meeting for the ABF founders (including previous and succeeding host organizations) for a briefing on the schedule of the bird fair and preparations for the next bird fair.
  3. During the Opening Ceremonies, include slot for a representative from the ABF Executive Council to deliver a message.
  4. Host a dialogue on the second day of the bird fair for all participating organizations to get feedback on how to improve the bird fair as well as to solicit interest to host succeeding bird fairs.
  5. Turnover Dinner to be shouldered by the host of the succeeding ABF to introduce the next venue, date, theme, logo, proposed schedule and attractions of the host city. If possible, a representative of the local government partner of the next host city should also be present. Program must include a presentation of logos and snapshots of previous ABFs in chronological order.
  6. Farewell Dinner. All organizations to give a short talk and exchange tokens with the host organization. Provide a founders group photo and ABF token for the ABF Executive Council members.
  7. Organize a tour to highlight ecotourism/cultural attractions of the host city.

For further inquiries of information, kindly contact the ABF Network at abirdfair@gmail.com

PROPOSAL FOR ABF NETWORK tabled and adopted at the ABF 2013 Meeting, Oct. 27

3 founding members met in Belum, Malaysia on 19th September 2013 and proposed that an 'Executive Council' and 'Executive Committee' be created to better coordinate, manage and continuously develop the ABF Network. Members to this is bodies should composed of:

The meeting agreed,

ABF Network
1. Victor Yu
2. Michael Lu
3. Gawin Chutima
4. Andrew Sebastian
5. Willie Foo

and presidents/representatives of
1. Wild Bird Society of Taipei
2. Chinese Wild Bird Federation
3. Bird Conservation Society of Thailand
4. Wild Bird Club of the Philippines
5. Malaysian Nature Society
6. Nature Society, Singapore

Executive Committee
Victor Yu
Andrew Sebastian
Michael Lu